Free Tools

Numbers you can use
right now. No catch.

Calculators and guides built for trades contractors. Use them to figure out your real overhead rate, whether you're actually marking up jobs correctly, and when your slow season is going to hurt.

Seven tools contractors actually use

Calculator
Overhead Rate Calculator
Your hourly rate should cover more than just labor. This calculator shows you what your real overhead rate is so you stop underpricing every job.
What it tells you
Your minimum billable rate to cover all fixed costs before you make a dollar of profit.
Calculator
Markup vs. Margin
Most contractors confuse markup and margin. A 25% markup is not a 25% margin. This calculator fixes that. Enter your cost and see what you actually need to charge to hit your target margin.
What it tells you
The selling price that actually delivers the gross margin percentage you need.
Calculator
Breakeven Revenue Calculator
What's the minimum revenue you need to cover every bill and break even? Every business owner should know this number. Most don't.
What it tells you
Your monthly revenue floor. Below this number, you're losing money no matter what it feels like.
Calculator
Cost Per Truck Calculator
Before you add another truck, run the numbers. Insurance, fuel, maintenance, driver cost, dispatch overhead. This calculator gives you the fully-loaded cost of each truck on the road.
What it tells you
Monthly fully-loaded cost per truck and the revenue required to make that truck profitable.
Spreadsheet
Seasonal Cash Flow Planner
A 12-month cash flow model built for seasonal trades. Map your busy and slow months, set aside reserve targets, and see if you'll make payroll in February before it's February.
What it tells you
Your cash position 90 days out. Where you're safe. Where you're not.
Guide
Job Costing 101 for Contractors
A plain-English guide to setting up job costing in Xero for trades businesses. No accounting degree required. Covers job types, cost categories, and how to read a job-level P&L.
What you get
12-page PDF. Chart of accounts template. Job cost report template.
Checklist
Year-End Tax Prep Checklist for Contractors
The 14 things your CPA needs from you every January. Most contractors are missing at least 6 of them. Stop the scramble.
What's on it
✓ Equipment purchase records and depreciation schedules ✓ Mileage logs (and how to reconstruct them) ✓ All 1099-NEC contractor payments over $600 ✓ Home office deduction documentation ✓ Estimated tax payment records ✓ ...and 9 more most contractors miss

Three calculators. No signup.

Overhead Rate Calculator
Overhead cost per billable hour
$0.00

This is the minimum you must charge per hour before profit. Your actual rate should be this plus your labor cost plus your target margin.

Markup vs. Margin
Price to charge your customer
$0.00
Required markup
0%
Gross profit $
$0

A 35% gross margin requires a 53.8% markup on cost. Most contractors underprice because they use markup when they should use margin.

Breakeven Revenue
Monthly revenue to break even
$0

Below this revenue number you're losing money regardless of how busy you feel. Above it, every dollar of revenue contributes to profit at your margin rate.

Cost Per Truck Calculator

This one's a full spreadsheet. Enter your email below and we'll send it to you.

Four resources.
One email.

Enter your info and we'll send all four directly to you. No drip campaign. No weekly newsletter unless you ask for one. Just the tools.

Seasonal Cash Flow Planner
12-month model. Works for any trades business in any market.
Job Costing 101 Guide
12 pages. Chart of accounts template included.
Year-End Tax Prep Checklist
The 14 things your CPA needs from you in January.
Cost Per Truck Calculator
Fully-loaded cost model. Know if a new truck makes sense before you sign.
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Tools are a start.
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