Now accepting HVAC & trades clients in Baton Rouge — Call or text (225) 274-6576
Financial First Responders — Built for the Trades

HVAC Contractors:
Know Where Your Money Went
Every Single Month.

911 Bookkeepers LLC is a Xero-certified bookkeeping firm built exclusively for HVAC, plumbing, and electrical contractors. Founded in Baton Rouge by Jeremy Brewer — a licensed paramedic and former HVAC field tech — we provide job costing, monthly reconciliation, and live cash-flow dashboards for trades businesses across the US. Month-to-month, no contracts.

Most trades owners fly blind between tax seasons. 911 Bookkeepers gives you clean books, a real-time dashboard, and job costing that shows exactly which trucks and techs are making you money.

Xero Certified
Former HVAC Field Pro
Local Baton Rouge Firm
Real-Time Dashboards
Are you guessing at your margins? Most HVAC owners don't know if they're profitable until April. We fix that. Call us today →
Xero Certified Advisor
Former HVAC Field Pro
$0 Setup Fee. No Contracts.
Baton Rouge Local Business
Licensed & Insured

HVAC Owners Tell Us This All The Time.

If any of these hit home, you're in the right place.

"I had my best summer ever — so why am I broke in January?"
Louisiana summers are HVAC season. But without cash flow planning, that summer revenue disappears before February equipment payments hit. We build seasonal cash flow projections so you're never surprised.
"I don't know if that big job actually made me money."
Material overruns, overtime, warranty callbacks — they can gut a job's margin and you won't know until it's too late. Job costing shows you the real profit on every job before the next one starts.
"I'm handing my CPA a box of receipts every April."
That means you're paying your accountant to do bookkeeping — at CPA rates. We keep your books clean year-round so tax time takes an afternoon, not a month.
"I don't know which truck or tech is actually profitable."
You might have one technician carrying the whole operation while another is quietly in the red. We track revenue and cost by truck and tech so you can make real staffing decisions.
"My bookkeeper doesn't understand HVAC billing."
Maintenance agreements, service contracts, warranty work, equipment installs — they all hit the books differently. A generic bookkeeper guesses. We've been in the field. We know the difference.
"I can't get a line of credit because my financials are a mess."
Banks and equipment lenders want clean, current financials. A shoebox of receipts won't cut it. We give you bank-ready books and the financial story lenders want to see.
5+
Years in the Trades
4
Louisiana Parishes Served
100%
Trades-Focused Clients
Xero
Certified Advisor
$0
Setup Fee. Ever.

Built for the Trades.
Not Just Any Small Business.

We work exclusively with HVAC contractors and trades businesses. We speak your language and already know your numbers.

Monthly Bookkeeping

Clean, reconciled books in Xero every month, with a plain-English summary you can actually read.

  • Bank and credit card reconciliation
  • Monthly P&L and balance sheet
  • Year-round tax-ready records
  • Catch-up bookkeeping available

Job Costing

Know exactly which jobs, techs, and trucks are making you money and which are eating it.

  • Revenue by truck or technician
  • Job-level profit margin tracking
  • Labor and material cost breakdown
  • Seasonal performance comparison

Cash Flow Dashboard

A live financial dashboard built in Looker Studio so you know where you stand any time you open it.

  • Real-time KPI overview
  • 90-day cash flow projection
  • Best / Base / Worst scenario planning
  • Plain-English user guide included
Call (225) 274-6576 Book a Free Checkup

No contracts required. Month-to-month service. Start with a free checkup.

Jeremy Brewer, Owner of 911 Bookkeepers LLC
Licensed Paramedic
Former HVAC Field Pro
Xero Certified Advisor
BNI Central Chapter
EMS Communications, EBR Parish

Your Bookkeeper Has Been on the Job Site.

Jeremy Brewer — Owner, 911 Bookkeepers LLC

Most bookkeepers learned about HVAC from a textbook. I learned it from the field. Before 911 Bookkeepers, I worked HVAC jobs across Louisiana — I know what it costs to run a service truck, what a slow February does to payroll, and why your busiest month isn't always your most profitable one.

I'm also a licensed paramedic and work in EMS Communications for East Baton Rouge Parish. That's where the Financial First Responders brand comes from — not a marketing tagline, but a real philosophy. When your books are in crisis, you need someone who responds fast, stays calm, and knows what to do.

"When Your Books Are On Fire, Call 911."

I built 911 Bookkeepers specifically for trades contractors because generic bookkeeping doesn't work for this industry. You need someone who understands maintenance agreements, seasonal payroll, job costing by truck, and the difference between an install and a service call. That's what we do — and only what we do.

Talk to Jeremy — Free Checkup

Contractors Who Stopped Guessing

Real results from trades businesses in the Baton Rouge area.

"Before 911 Bookkeepers I had no idea which jobs were actually profitable. Now I can see my numbers by truck, by tech, by month. I made my first real business decision based on data instead of a gut feeling."
PC
Plumbing Contractor
Greater Baton Rouge Area
"Jeremy actually knows what an HVAC job costs. He's been in the field. That makes a huge difference when you're trying to explain why your busy season didn't look as good as it should have."
HC
HVAC Contractor
Baton Rouge, Louisiana
"I used to dread tax season. Now I hand my accountant a clean Xero file and we're done in an afternoon. The dashboard alone was worth every penny."
TK
Electrical Contractor
Denham Springs, Louisiana

See Your Business Clearly.
Every Single Month.

This is what lands in your inbox each month — built in Looker Studio, plain English, no spreadsheet degree required.

911 Bookkeepers — HVAC Client Dashboard — May 2026
Total Revenue
$87,400
▲ 14% vs last month
Gross Profit
$38,200
▲ 43.7% margin
Outstanding A/R
$12,100
▼ 3 invoices past 30 days
Cash on Hand
$24,850
▲ 90-day runway: Strong
Revenue by Month (YTD)
Revenue by Job Type
Service Calls 38%
Installs 24%
Maintenance 18%
Other 20%

Sample dashboard — your real numbers, updated every month. Client data is blurred for privacy.

Live KPIs updated monthly — revenue, profit, cash, and A/R at a glance
Seasonal comparison so you know if this month beats last year
Job costing by truck and tech — see who's pulling their weight
Plain-English CEO summary — no accounting degree required
90-day cash flow forecast with best / base / worst scenarios
Delivered to your inbox every month — open it on your phone

HVAC Financial Insights

Practical financial strategy for trades owners in Louisiana. No fluff.

May 11, 2026

Service Agreement Renewal Strategies: What Denham Springs HVAC Operators Are Missing

Most owners can't tell you which agreements renewed at full price, which got quietly discounted, and which lapsed without anyone noticing. That blind spot is where margin disappears.

Read more
May 6, 2026

The True Cost of HVAC Callbacks: Tracking Expenses in Baton Rouge

Callbacks are more than an inconvenience. They're a drain on your bottom line — lost revenue, wasted labor, and customer trust all take a hit every time a truck rolls back out.

Read more
May 5, 2026

How Baton Rouge HVAC Companies Can Benefit from Customer Financing Programs

Offering financing isn't just a nice-to-have. It's a tool that turns expensive repairs into closed deals and converts one-time customers into loyal ones.

Read more
May 7, 2026

Navigating HVAC Equipment Replacement Cycles in South Louisiana

It's not just about waiting for a breakdown. Proactively managing equipment cycles given South Louisiana's unique humidity demands protects your cash flow and your customers.

Read more
May 10, 2026

Maximizing Your Marketing Budget: A Guide for Baton Rouge HVAC Companies

Without a clear plan, you're throwing money into the wind. Every marketing dollar should work toward attracting new customers and proving its worth.

Read more
May 8, 2026

How HVAC Companies in Livingston Parish Are Thriving in a Growing Market

Companies doing well are actively adapting and capitalizing on Livingston Parish's population boom with smart financial practices — not just doing more work.

Read more

From First Call to Clean Books
in 3 Simple Steps.

No confusing onboarding. No tech headaches. We handle the setup so you can get back to running jobs.

1

Free Financial Checkup

We spend 30 minutes on the phone looking at your current setup — software, bank accounts, how you're tracking jobs. We tell you exactly what's wrong and what it would cost to fix it. No pressure. No pitch.

2

We Set Up Your Books

We get your Xero account configured with a chart of accounts built for HVAC — service calls, installs, maintenance agreements, trucks, techs. We migrate your history and reconcile everything from day one.

3

Monthly Reports Hit Your Inbox

Every month you get your P&L, job costing breakdown, cash flow dashboard, and a plain-English summary of what happened and what to watch. You stay in your lane. We stay in ours.

Most clients are fully set up within 2 weeks of signing on. No contracts, no setup fees.

Start with a Free Checkup Call (225) 274-6576

Straight Numbers.
No Surprises.

No contracts. No setup fees. Cancel any time. Most clients start within two weeks of the first call.

Starter
$300/mo

Perfect for solo operators and small crews just getting books under control.

  • Monthly bookkeeping in Xero
  • Bank & credit card reconciliation
  • Monthly P&L and balance sheet
  • Tax-ready records year-round
  • Email support
Book a Free Checkup
Full Command
$1,250/mo

For growing operations that need full financial visibility and strategic support.

  • Everything in Growth
  • Best / Base / Worst scenario planning
  • A/R follow-up tracking
  • Equipment & fleet cost tracking
  • Catch-up bookkeeping included
  • Priority phone & text access
Book a Free Checkup

Not sure which fits? Book a free 30-minute checkup and we'll tell you exactly which plan makes sense — or if you even need us yet. No pressure either way.

The HVAC Cash Flow Planner

A free spreadsheet built specifically for HVAC contractors. Track seasonal cash flow, plan for slow months, and stop getting caught short in February.

No spam. Just one useful tool. Unsubscribe any time.

Straight Answers

The questions trades owners ask before they sign on.

I'm too small to need a bookkeeper, right?
If you're billing more than $10K a month and you can't tell someone your net margin off the top of your head, you need a bookkeeper. The goal isn't compliance, it's knowing whether your business is actually working for you.
What does it cost?
Pricing depends on your transaction volume and which services you need. Most small trades businesses start between $300 and $600 per month. No contracts, no setup fees, no surprises on the invoice. We'll give you an exact number on the first call.
Do I have to switch accounting software?
We work in Xero. If you're on something else, we'll handle the migration and setup. If you're starting from scratch, even better. Xero gives you cleaner data and a faster month-end close than most alternatives.
My cousin does my taxes. Can you work with him?
Absolutely. We handle the bookkeeping so your CPA or tax preparer gets a clean file instead of a shoebox. Most tax professionals love working with clients who show up organized. We can coordinate directly with them if you want.
How do you know the trades business? You're a bookkeeper.
Jeremy, the owner of 911 Bookkeepers, spent years in the HVAC field before getting into bookkeeping. He knows what a slow February does to cash flow, what job costing means for a service truck, and why seasonal payroll projections matter. That's the whole reason the firm exists.
How do I get started?
Call or text (225) 274-6576. We'll do a free 30-minute financial checkup, look at your current setup, and tell you exactly what we'd do and what it would cost. No pressure, no pitch. Just a straight conversation.

Let's Talk About Your Books.

You don't need to have everything figured out before you call. Most clients come to us with a mess — that's exactly what we're here for. Fill out the form or reach out directly.

Send Us a Message

Message received!

We'll be back in touch within one business day. If it's urgent, call or text (225) 274-6576 directly.

Your Books Are On Fire.
You Know Who to Call.

Get a free 30-minute financial checkup. We'll tell you exactly what's wrong with your books and what it would take to fix it.

Or grab the free HVAC Cash Flow Planner while you're here.

Or text us at (225) 274-6576  •  Serving Baton Rouge, Denham Springs, Zachary, Prairieville & surrounding parishes

Serving HVAC & Trades Contractors Across Louisiana

Baton Rouge, LA
Denham Springs, LA
Zachary, LA
Prairieville, LA
Gonzales, LA
Central, LA
Baker, LA
Walker, LA
Livingston, LA
Plaquemine, LA
Port Allen, LA
Ascension Parish
Livingston Parish
East Baton Rouge Parish
West Baton Rouge Parish
Iberville Parish

911 Bookkeepers LLC(225) 274-6576 • Baton Rouge, Louisiana • Xero Certified HVAC & Trades Bookkeeper